Documents are a major part of every business. It helps preserve key knowledge for everyone to access, facilitates better decision-making, reduces the chances of error, stimulates innovation and encourages a culture of constant learning.

A good management system will help organize, streamline and make your documents easily accessible. This will ensure that your documents are accurate and up to date, and that you’re always aware of any new changes.

Formal documentation adheres to a standard format and certain conventions. This includes financial records, employee evaluations, contracts, and regulations.

Informal documentation includes any type of document that does’t adhere to formal guidelines or conventions. This includes emails, meeting minutes, songs and memos among other types.

Creating a template is an excellent way to save time when creating documents. Templates are available in a number of formats and file types including Word, PDF, spreadsheets. presentations and emails.

The best templates are those that allow multiple people to collaborate simultaneously on a single document. This means that multiple people can work on a document simultaneously. The version history shows who made which changes.

Keeping documentation in order will save your team and you both time and resources. This will help you to have quick access to the information that is relevant and prevent rework or resource waste when a project doesn’t get completed on time.